Business and Administration
Welcome to the Business and Administrative Services Department at Berkeley City College!
In support of the educational mission of the college, the Business and Administrative Services Department provides a broad spectrum of business and support services for students, faculty, and staff. These services include, but are not limited to the following:
- Finance and Budgeting
- Purchasing and Receiving
- Duplicating and Mail Services
- Community Services Facilities Use
- Security Services
- Communications
- Maintenance and Custodial Services
- Parking and Key Control
Our mission is to support Instruction and Student Services by promoting a better understanding of the colleges’ business operations. Our goal is to further the colleges’ mission through consummate service and support. Recognizing we are ambassadors, we seek to uphold the highest standard of excellence in the performance of our responsibilities through the use of sound, effective and efficient business practices that comply with state statues, board polices and administrative procedures.
The Business and Administrative Services Department's goal is to clearly communicate, disseminate, and effectively present financial information and support services to the college community to promote consistency, understanding, trust, and transparency. It is our commitment to provide quality service to our constituents in a responsive and effective manner which contributes to a work environment that promotes teaching and learning.
We invite and welcome your feedback regarding our services.
BCC Business Forms
Budget Setup Template
Building Access Form
Cash Receipt Form
Check Request Form
Employee Enrollment Fee Waiver
Equipment Loan Form
Finance Training Materials
HR New Hire Student Employment Packets using Adobe Sign
PCCD Overtime Authorization Form Revised 03-15-21
PeopleSoft Security Access Request Form
Petty Cash Form – Multiple Line
Petty Cash Form – Single Line
Refund Form
Salary Advance Request Form
Student Employment: Sending out a New Hire Packet (part 1 of 2)
Student Employment: Receiving Signed Packet and Completing an I-9 form (part 2 of 2)
Student Hiring Packet Form
Student Hiring Packet Form – Fillable
Student Timesheet – Fillable
BCC Facilities Forms and Links
Equipment:
BCC IT Staff & Faculty Computer Replacement Schedules
Presentations:
BCC Sustainability and Resiliency Strategy
BCC Total Cost of Ownership (New Building)
Berkeley City College Campus Expansion Town Hall
Facility Rental Forms:
AP-6700 Civic Center and Other Facilities Use
BCC Campus Event Proposal Form
PCCD Application for Use of Facilities
Key Control:
BCC Custodial Services
On behalf of the Berkeley City College (BCC) Department of Custodial Services, welcome to our campus. Whether you are a student, faculty, staff or guest to BCC, we strive to make your time on campus a pleasant experience by providing you with a safe, clean environment that encourages teaching and learning in an aesthetically pleasing facility.
Custodian on Duty:
Monday through Friday: 24 hour service (day, evening, graveyard)
Saturday: 11:00 a.m. until 7:30 p.m.
Custodial Forms:
Cashier’s Office
Welcome to the Cashier’s Office of Berkeley City College. The Cashier’s Office supports the college through the control, collection and timely deposit of all monies received from students, faculty, and staff for the college. Specifically, the office is responsible for the collection of tuition, fees, and all fiscal records associated with student accounts. In addition to collecting and posting payments on student’s accounts, the Cashier’s Office responsibilities includes, but are not limited to, 3rd party billing, disbursements, reconciliation of accounts, the processing of refunds for overpayment, class withdrawals and status changes.
The Cashier’s office serves as a central point for the financial transactions of students and we have a special responsibility to ensure customer satisfaction and continuous improvement of services.
If you have any questions, please do not hesitate to contact Thao Ha at thaoha@peralta.edu.
Hours of Operation:
| Monday | 8:30 AM – 4:30 PM |
| Tuesday | 8:30 AM – 4:30 PM |
| Wednesday | 8:30 AM – 6:30 PM |
| Thursday | 8:30 AM – 4:30 PM |
| Friday | 8:30 AM – 4:30 PM |
Mailroom/Duplicating Center
The mission of the Duplicating and Mail Services Department is to support the educational experience for faculty and staff by providing reliable, high quality equipment and services that meets the photocopying and mail services needs of the college community.
The Duplicating Center provides on-site duplicating services for a wide range of finished products. These products include, but are not limited to syllabi, exams, class schedules, midterms, BCC Messenger, flyers, brochures, handouts and more. The center also maintains the upkeep of ten photocopiers throughout the college.
The Mailroom department receives and distributes all incoming and outgoing mail. Incoming mail is disbursed to staff mailboxes on the day received and all outgoing mail is delivered to the Post Office daily. Mail Services receives all packages delivered by UPS, FedEx and inter-departmental deliveries.
For more information, please contact Karen Shields at kshields@peralta.edu.
Duplication Center
Duplicating Center Hours of Operation:
10:00 a.m. – 7:00 p.m. Monday-Thursday
8:00 p.m. – 5:00 p.m. Friday
Duplicating of Original Materials:
Copy requests for your original materials are handled by our Duplicating Center located on the 1st floor, Room 155.
For best results, please follow these guidelines:
- Instructors are allowed up to 200 pages per day on a first come, first served basis. There are no exceptions, so please plan your copying needs in advance.
- Request for more than 200 copies require two-days advance notice. Pick up your Copy Request Forms at the Duplicating Center.
- Last minute requests will result in last minute duplicating. So that our center can complete all requests in a timely manner, please respect these guidelines and submit your requests on time so that everyone can benefit.
- If your request requires special paper, you may be required to supply the paper.
- Copies of classroom tests must be retrieved by an instructor. Instructors please do not send students to collect copies of your test.
Mail Services
Mail Services Hours of Operation:
The Mailroom (room 156) is open as follows:
7:30 a.m. – 11:00 p.m. Monday through Thursday
7:00 a.m. – 6:00 p.m. Friday
U.S. Mail Pickup and Delivery Times:
U.S. mail delivery occurs between the hours of 10 a.m. and 5:00 p.m. Mail is sorted and placed in the appropriate mailboxes. Mail received on Mondays and after a holiday takes longer to sort because of the volume of mail received.
Mail is picked up throughout the day. Any outgoing mail must be in the Mailroom by 3:30 p.m. to ensure adequate time for postage metering and processing.
Campus Mail:
The college mailing system is to be used for college business only.
Non-business related and personal mail should not be passed through the campus mailroom. This includes non-business related magazines and newspapers, direct sales items, personal items from outside companies, articles of clothing, etc.,. If it is not directly related to Berkeley City College it should not be sent through the campus mail.
Campus mail is sorted and dispatched as quickly as possible each workday. In order to be accepted for processing, campus mail must be enclosed in the brown inner-office mail envelopes. Do not use white envelopes as they can easily be confused with outgoing meter mail. If your department has accumulated an overstock of inner-office envelopes, or are in need of envelopes contact the mailroom at extension 5017.
The envelope address must show the name of the department, and should include the full name of the intended recipients.
Mailroom Procedures:
Personal Mail/Packages: Staff and Faculty are not to have personal mail and/or packages delivered to the Mailroom.
Extra-Large Parcels: When extra-large packages are delivered, Mailroom staff will place a notice in your mailbox and/or send an email requesting that you pick the package up.
Mail Collection: Please collect mail on a regular basis; at least once a week. Department’s should collect their mail daily.
Postage: College postage is affixed to official College business mail that is forwarded in a Berkeley City College envelope. All mailings must have an appropriate return address that identifies the originator or department.
Large Mailings: Should your office anticipate an unusually large mailing of letters, notify the mailroom staff, extension 5017, 24 hours in advance in order that adjustments are made in the work schedule to provide adequate staff to process any extraordinary request in a timely manner. If your mailing has a deadline for the U.S. Mail pick-up, please indicate this information on your requests. Only legal and absolutely essential large mailings will be sent out, due to limited funds. Fill out a Large Mailings Request Form for mailings of 100 pieces or more.
Copy Request Form
Instructors may download the Copy Request Form below — please fill out, print, and drop off this form to the Duplicating Center.